Agenda not available for this meeting.

• 01

  Apologies for Absence

  

  To receive any apologies for absence from any members of the Committee.

• 02

  Disclosure of Interests

  

  Disclosure of Interests Members and co-opted Members of the Council are reminded that, in accordance with the Members’ Code of Conduct and the statutory provisions of the Localism Act 2011, they are required to consider in advance of each meeting whether they have a disclosable pecuniary interest (DPI), some other registrable interest (ORI) or a non-registrable interest (NRI) in relation to any matter on the agenda. If advice is needed, Members should contact the Monitoring Officer in good time before the meeting. If any Member or co-opted Member of the Council identifies a DPI or ORI which they have not already registered on the Council’s register of interests or which requires updating, they must urgently complete the disclosure form which can be obtained from Democratic Services at any time, copies of which will be available at the meeting for return to the Monitoring Officer.

  Members and co-opted Members are required in general to disclose any relevant DPIs, ORIs or NRIs at the meeting –

  ·       Where the matter relates to a DPI they may not participate in any discussion or vote on the matter and must not stay in the room unless granted a dispensation.

  ·       Where the matter directly relates to the financial interest or wellbeing of an ORI they may not vote on the matter unless granted a dispensation.

  ·       Where a Member or co-opted Member has an NRI which directly relates to or affects their or a relevant person’s financial interest or wellbeing, whether they can participate in any discussion or vote on the matter or stay in the room depends on the detailed rules in paragraphs 7 of Appendix B of the Members’ Code of Conduct.

  The Chair will invite Members to make their disclosure of interests orally at the meeting and they will also be recorded in the minutes.

   

• 03

  Minutes of the Previous Meeting

  

  To approve the minutes of the meeting held on 18 July 2024 as an accurate record of the proceedings.

  2. Draft Minutes AGC 18072024 Part A

• 04

  Urgent Business (if any)

  

  To receive notice of any business not on the agenda which in the opinion of the Chair, by reason of special circumstances, be considered as a matter of urgency.

• 05

  Audit & Governance Committee Action Log

  

  To review the Audit and Governance Committee Action Log.

  Action Log

• 06

  Committee Work Programme 2024/25 and Assurance Mapping Document

  

  To review the Committee Work Programme for the remainder of the municipal year and the Committee’s Assurance Mapping Document.

  Audit & Governance Committee Work Programme

  Audit & Governance Assurance Mapping

• 07

  Report on outstanding Financial Statements / Accounts

  

  To receive a verbal update from Jane West, Section 151 Officer on the outstanding Financial Statements / Accounts.

• 08

  Annual Governance Statement 2023/24 and Action Plan

  

  The Council must conduct a review, at least annually, of the effectiveness of its systems of internal control and prepare an Annual Governance Statement reporting on the review with the Statement of Accounts. This report sets out the Council’s Annual Governance Statement (AGS) 2023/24 for the period ending March 2023 and the Statement includes the Council’s significant challenges and risk, the governance arrangement and internal controls in place, and improvements required which are set out in the AGS 2024/25 Action Plan.

   

  The Committee is asked to consider the draft AGS 2023/24 and the Action Plan for 2024/25; the Local Code of Corporate Governance; and the Governance Framework.

  Report

  Appendix 1 - Annual Governance Statement 2023-24 and Action Plan

  Appendix 2 - Local Code of Corporate Governance

  Appendix 3 - Governance Framework

• 09

  Risk Deep Dive - Public Switched Telephone Network

  

  The presentations updates the Audit & Governance Committee Members on progress against selected entries from the corporate risk register (the register).

   

  Report

  Appendix 1 - Corporate Risk Register Public Switched Telephone Network

• 10

  2018/19 Energy Recharges Recommendations Progress Report

  

  This report gives an update on the response to the recommendations in the 2018/19 Energy Recharges Internal Audit Report carried out by Mazars in June 2019.

   

  Report

• 11

  Annual Treasury Management Report 23-24

  

  This Report reviews the Council’s Treasury Management activities for the year 2023/24. It is prepared in accordance with the requirements of the Chartered Institute of Public Finance and Accountancy (CIPFA) codes of practice in respect of capital finance and treasury management.  The codes recommend that Members are advised of the treasury management activities for the whole of each financial year and of compliance with the various strategies and policies agreed by the Council.  The report:

   

  ·       Reviews compliance with the Treasury Management Strategy Statement, Capital Strategy and Annual Investment Strategy as agreed by full Council (Budget Council) on 8 March 2023 (Minute 37/21 applies);

  ·       Reviews treasury borrowing and investment activity for the period 1 April 2023 to 31 March 2024; and

  ·       Demonstrates compliance with agreed Treasury and Prudential Indicators and the CIPFA 2021 Prudential Code for Capital Finance.

   

  Report

• 12

  Annual Head of Internal Audit Report

  

  This report details the work completed by Internal Audit in 2023/24 and the overall level of assurance for the Council’s internal control environment to support the Annual Governance Statement (AGS).  The AGS is included on the agenda for this committee and will be published on the Council’s website in due course alongside the final accounts.

   

  From the Internal Audit work undertaken in 2023/24, it is the Interim Head of Internal Audit’s opinion that Internal Audit can provide only Limited Assurance in relation to the system of internal control, and that the internal controls within financial and non-financial systems operating throughout the year were unsatisfactory in some cases.

   

  Report

  Appendix 1 – Head of Internal Audit Report for 2023/24

• 13

  Audit and Governance Committee Annual Report 2024-25

  

  The Committee is to receive a report, which highlights the work of the Committee over the last year. It also includes a brief forward look into the year ahead on the Committee’s work and developments.

  AGC Annual Report 2024-25

• 14

  Part A - Corporate Risk Register

  

  As part of the Audit & Governance Committee’s role, the Committee’s terms of reference include monitoring the Council’s risk management arrangements and  providing independent assurance as to their adequacy.  This report contains details of all of the open Part A risks.  A complementary Part B report contains details of risks with exempt information.

   

  Report

  Appendix 1 Risk Summary Report Part A Risks

  Appendix 2 Risk Detail Report Part A Risks

  One-Page-Guide- Risk Scoring

• 15

  Exclusion of the Press and Public

  

  “That, under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended.”

• 16

  Part B - Corporate Risk Management

  

  Report

  Appendix 1 Risk Summary Report Part B Risks

  Appendix 2 Risk Detail Report Part B Risks

  One-Page-Guide- Risk Scoring

• 17

  Minutes of the Previous Meeting (Part B)

  

  To approve the Part B minutes of the meeting held on Thursday 18 July 2024.

  2.1 Draft Minutes AGC 18072024 Part B

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• 

  2. Draft Minutes AGC 18072024 Part A

• 

  Action Log

• 

  Audit & Governance Committee Work Programme

• 

  Audit & Governance Assurance Mapping

• 

  Report

• 

  Appendix 1 - Annual Governance Statement 2023-24 and Action Plan

• 

  Appendix 2 - Local Code of Corporate Governance

• 

  Appendix 3 - Governance Framework

• 

  Report

• 

  Appendix 1 - Corporate Risk Register Public Switched Telephone Network

• 

  Report

• 

  Report

• 

  Report

• 

  Appendix 1 – Head of Internal Audit Report for 2023/24

• 

  AGC Annual Report 2024-25

• 

  Report

• 

  Appendix 1 Risk Summary Report Part A Risks

• 

  Appendix 2 Risk Detail Report Part A Risks

• 

  One-Page-Guide- Risk Scoring

• 

  Report

• 

  Appendix 1 Risk Summary Report Part B Risks

• 

  Appendix 2 Risk Detail Report Part B Risks

• 

  One-Page-Guide- Risk Scoring

• 

  2.1 Draft Minutes AGC 18072024 Part B

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